Week 3 Mandatory Major Declaration Communications – Spring 2022

Dear Campus Colleagues,

We are writing to share with you that three emails have just gone out to some L&S undergraduate students regarding L&S Mandatory Major Declaration holds as follows:

EMAIL TO STUDENTS NOT YET SUBJECT TO THE MMD HOLD (information only)

The first email (JR Alert) went to 2,837 L&S undergraduate students who will have 54-85 degree credits after this term and have not yet declared a major. (This email communication was not sent to L&S undergraduate students who are first-year students or first-semester transfer students who have 54-85 degree credits.) Please note that students have been encouraged to start speaking with their assigned academic advisor(s) or department advisors about exploring and/or declaring a major before they have earned 86 credits.

EMAIL TO NEW STUDENTS EXEMPT FROM THE MMD HOLD THIS SEMESTER (information only)

The second email (SR Alert) was sent to 72 L&S undergraduate students who will have 86 plus degree credits after this term and are also a first-year student or a first-semester transfer student. These students will not be required to declare a major as long as they are a first-year student (in their first two semesters in college) or a first-semester transfer student. After this period, these students will receive email communications from L&S about the need to declare a major.

EMAIL TO STUDENTS SUBJECT TO THE HOLD IF STILL UNDECLARED IN WEEK FIVE (warning)

The third email (SR Warning) was sent to 532 continuing L&S undergraduate students who will have 86 plus degree credits after this term and who have not yet declared a major. (This email communication was not sent to L&S undergraduate students who are first-year students or first-semester transfer students who have 86 plus degree credits.) These students will not be able to enroll for future terms until they declare a major or speak with their assigned advisor about options if they are unable to declare at this time.

The text of these emails can be found at the bottom of the webpage located at:  https://saa.ls.wisc.edu

INFORMATION FOR ADVISORS ABOUT STUDENTS WHO RECEIVED AN EMAIL

L&S Student Academic Affairs has established a Box folder called L&S Student Communications and Audits, which will contain an Excel file, searchable by advisor name and listing the names and e-mail addresses of the students who received the Senior Warning Letter (those students at risk of having an MMD Hold placed on their record). This data is provided to enable Academic Advisors to communicate with the affected students.

By requesting access to this Box folder, you affirm that:

1)  A majority of your advisees are L&S students that you advise or L&S students in your major

2)  Your students identify you as a primary Academic Advisor in the campus Student Information System (SIS)

3)  You currently have access to student data in SIS and follow the Guidelines for Faculty & Staff:

https://registrar.wisc.edu/ferpa_guidelines_faculty_staff_fac.htm

Note the importance of e-mailing groups of students by Bcc

To request access to this Box folder, please e-mail a request from your wisc.edu account, include your NetID, and indicate your department/unit, to the L&S Academic Deans’ Services (ADS) office:

L&S Academic Deans’ Services

lsdeans@saa.ls.wisc.edu

Thank you in advance for your time and assistance in working with these students.

 

The College of Letters & Science